2026-1573 - Proposal Coordinator

Proposal Coordinator

Overview

The Proposal Coordinator is responsible for supporting the end-to-end proposal development process, ensuring high-quality, compliant, and timely responses to Requests for Proposal (RFPs). This role requires strong organizational, communication, and documentation skills, along with proficiency in MS Office tools and a working understanding of modern technologies such as cloud platforms, AI tools, and basic programming concepts.

Key Responsibilities

RFP Coordination & Compliance

Review and ensure compliance with RFP (Request for Proposal) requirements
Manage and track proposal timelines, deliverables, and submission deadlines
Fill out required forms and documentation (e.g., W9 and other compliance documents)
Coordinate with internal stakeholders to gather required inputs and ensure completeness

Proposal Development

Create and format RFP responses using organizational templates (e.g., Highstreet template)
Compile, edit, and structure content from multiple contributors
Ensure consistency, clarity, and professional presentation of all proposal documents
Submit completed proposals as per client requirements and guidelines

Content & Documentation Support

Maintain and enhance boilerplate content for reuse in proposals
Assist in developing and formatting sales presentations using PowerPoint
Support documentation efforts, including writing and editing standard response content

Required Skills

Proficiency in Microsoft Office Suite required
Strong written English and verbal communication skills
Excellent organizational and time management abilities
Attention to detail and ability to manage multiple deadlines
Proofreading Skills (grammar, spelling, voice, tense, etc.) and formatting documents, tables, and graphics in Word
Adobe Acrobat to create and combine PDF files

Good-to-Have Skills

Familiarity with Cloud technologies and digital platforms
Exposure to AI tools for content generation, formatting, or productivity
Understanding of Oracle systems or enterprise applications

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.