Analyst, Agency and Trustee Services

Summary:

Kroll Agency and Trustee Services provides conflict-free, flexible, and highly
efficient administrative and trustee services to the global loan and bond
markets. As a leading independent service provider, we specialize in the
administration of privately placed notes, restructuring situations, syndicated,
bi-lateral and private credit transactions. Our team of industry leading experts
coupled with our high touch service, speed of execution and 24/7 responsiveness
sets us apart from other providers. To learn more, please
visit https://www.kroll.com/en/services/agency-and-trustee-services
[https://www.kroll.com/en/services/agency-and-trustee-services]

We are currently hiring a position within the Data services process. This role
will require us to work closely with Transaction Managers (Front Office),
External Clients, KYC and the Operations team to ensure the portfolio
administration tasks are completed. The individual will have responsibility for
the completion of many key portfolio and transaction tasks and for reporting of
aged items and ownership of resolution. As such they are required to be detail
orientated, organized and able to maintain accurate and complete records at all
times. The ideal candidate will be a proactive and meticulous critical thinker.
Must possess attributes of sound judgement, tact, and diplomacy. Strong
analytical skills with an ability to identify issues. Ability to act
independently (decision making) and be a team player as well.

Responsibilities:

Tax Documentation:

* Collect, review, and validate US tax forms (e.g., W‑8 series, W‑9) from
lenders and borrowers in line with facility agreement requirements

* Determine lender tax residency and exemption status based on received
documentation

* Maintain accurate tax records within loan servicing and agency systems

* Monitor expiration and refresh requirements for tax forms and follow up with
lenders as required

* Strong understanding of US withholding tax concepts related to loan interest
payments

* Familiarity with lender tax documentation (W‑8/W‑9) and exemption
classifications

* Ability to interpret facility agreements and tax-related contractual language

* Track, calculating, and report income attributable to each lender (including
interest and other reportable payments) for the relevant US tax year,
ensuring accuracy and completeness of lender-level reporting

* Actively follow up on missing or expiring tax documentation to ensure
end‑to‑end completion of filings without exceptions

* Escalate potential reporting risks, deadline conflicts, or documentation gaps
early to management to enable proactive resolution and avoid compliance
breaches

* Filings in accordance with IRS reporting requirements and statutory
deadlines.

Reporting:

* Prepare and support IRS Form 1099 and Form 1042 reporting, including accurate
calculation of reportable income for each lender within the applicable tax
year

* Ensure compliance with reporting obligations arising from the firm’s role as
a withholding agent

* Assist in audits, internal reviews, and regulatory inquiries related to loan
tax matters

* Identify and escalate potential tax risks or documentation gaps to management

* Support preparation, validation, and submission of US tax reports and filings
related to loan payments within prescribed regulatory timelines, in
coordination with internal Loan Operations

Support Functions:

* Work closely with Deal Administration and Loan Servicing teams to align tax
treatment with payment processing cycles

* Attend daily WIP call and update the team on workstreams

* Effective collaboration ensures that all teams are aligned and that any
potential bottlenecks or inefficiencies in data handling are identified and
addressed

* Working with Management to assist in the production of the Monthly MIS Report

* Supporting ad‑hoc and unscheduled transaction activities as directed, in
accordance with procedures

* Reporting and Compliance - completing and delivering regular reports and
action points to management and working to improve procedures and processes
based on regular findings

Process Management:

* Demonstrate high regard for organization’s policy & procedures.

* Demonstrate accountability & ownership.

* Identify, Analyze, Prioritize, Treat & Monitor Risks

* Effectively manage risk & business goals

* Manage process controls effectively.

Requirements

* Bachelor’s degree in commerce / finance or relevant experience
* 2-4 years of experience in US Tax Operations, fund/structured finance
operations, or financial services tax administration.
* Experience working with loan servicing or agency platforms
* Strong oral and written communication skills
* Ability to work overtime is needed to support the team and ensure critical
work is performed.
* Flexible working for US shift
* Ability to manage sensitive and confidential information.

#LI-IK1

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