Assistant Manager : Accounts - WRO

Purpose

Support the timely and accurate conduct of accounts receivable process. Ensure timely receipt of payments from all customers and escalate instances of sticky debtors or non-payments for further probing and action in the region.

Key Responsibilities

Responsibilities

Responsible for execution of accounting of all receivables transactions in adherence to defined accounting guidelines, practices and standard operating procedures in the region
Responsible for accurate data entry for all receivables for the purpose of maintaining records on accounts receivable transactions and generate invoices as per the terms and conditions in the customer contract and agreed payment schedule in the region
Responsible for coordination with the bank on a daily basis to ensure that payments are confirmed by the client and are received in a timely manner
Accounting and processing of all COD, FOD, DOD, octroi and other collections in a timely manner and also monitor the cash outstanding amounts and the balances of credit customers; report deviations to the superior / corporate Team
Escalate non-payment and sticky debtors to the superior/ HO team for further probing and action, including legal remedy, if needed
Generate debit notes / credit notes in case of withholding of payments by the customer, wholly or in part, due to any issues or deviations in the planned delivery in the region
Check all customer ledgers for overdue, pending tax payments, appropriations or any recoveries in the region
Ensure accounting of all remittances received across the country of various vouchers and octroi remittances from the regional accounting teams in various banks
Ensure timely clearance of all bank reconciliation entries in the region
Respond and satisfactorily resolve queries raised by internal and statutory audits
Prepare and submit MIS, as required by the superior in region / HO team
Key Result Areas and Key Performance Indicators

S.No.

Key Result Areas

Key Performance Indicators

Ensure efficiency in accounts receivable operations

Adherence to timelines for accurate accounting of payments received from customers in the region
Adherence to timelines for filing and recording of customer invoice along with the tax invoice for the region
Adherence to timelines for accurate completion of processing and accounting of cash on delivery, freight on delivery, demurrage, octroi transactions

Ensure efficiency and timely completion of collections and recoveries

% collections (including cash outstanding) completed on time
Adherence to timelines for escalations in case of sticky debtors for the region

Maintenance of documentation and record keeping

Number of deviations observed in documentation requirements

Ensure performance driven culture

Adherence to performance management system timelines and guidelines