Facility & Admin Manager

About Leena AI

Leena AI is a B2B SaaS product company in the HR Tech space, building GenAI-powered employee experience solutions for global enterprises. With offices in New York, Gurgaon, and Bangalore, we pride ourselves on maintaining a high-standard, professional, and employee-first workplace.

Role Overview

We are looking for an experienced Facility Manager who will take complete ownership of office facilities, administration, hygiene, and day-to-day operations. The role demands strong execution skills, attention to detail, and the ability to manage vendors, support staff, and infrastructure efficiently in a fast-paced AI product company.

Key Responsibilities

Office Management & Administration

Overall responsibility for smooth day-to-day office operations
Ensure office infrastructure, seating, meeting rooms, and common areas are well-maintained
Handle office-related documentation, approvals, and compliance

Support Staff & Office Boy Management

Manage, schedule, and supervise office boys and housekeeping staff
Ensure task allocation, discipline, attendance, and performance standards
Train staff on hygiene, safety, and service expectations

Pantry Management

Oversee pantry operations including cleanliness, stock, and vendor coordination
Ensure availability of tea, coffee, snacks, water, and other pantry supplies
Maintain hygiene and food safety standards

Office Supplies & Inventory

Manage procurement and inventory of office supplies and consumables
Track usage, control costs, and ensure timely replenishment
Coordinate with vendors for stationery, equipment, and other supplies

Office Hygiene & Cleanliness

Ensure high standards of office hygiene across workstations, washrooms, pantry, and common areas
Coordinate with housekeeping vendors for daily and periodic deep cleaning
Conduct regular hygiene audits and take corrective actions

Parking & Security Coordination

Manage employee and visitor parking allocation and discipline
Coordinate with security staff for access control and safety protocols
Ensure adherence to company policies and emergency procedures

Vendor & Facility Operations

Manage vendors for housekeeping, pantry, security, maintenance, and repairs
Handle AMC contracts, negotiations, renewals, and vendor performance reviews
Coordinate repairs, maintenance, and infrastructure upgrades

Other Facility Management Tasks

Support office events, celebrations, and internal activities
Handle emergency situations and escalations efficiently
Work closely with HR and leadership to improve employee workplace experience

Required Skills & Qualifications

12+ years of experience in Facility Management / Administration
Prior experience managing corporate or IT office environments
Strong vendor management and negotiation skills
Good understanding of hygiene, safety, and compliance standards
Ability to multitask, prioritize, and work independently
Strong communication and people management skills

Skills: office,admin,operations,management,security