Finance Analyst

Key Responsibilities

Providefinance, accounting and controls support to (Client) by ensuring
Accurate and prompt processing/reporting
Compliance with controls calendar activities andfollow up on issues as appropriate; ensure audit gaps closure is sustained andto develop / participate in UIA as appropriate
Understands and complies with applicable OIMS,SSHE, CIMS and other corporate requirements
Support CBREaccounting, procure to pay and other activities as appropriate

CLIENT FINANCIAL STEWARDSHIP

Provideaccounting support and guidance ensuring compliance with CLIENT controls andaccounting practices. Support includes work order stewardship, cost tracking,periodical accrual process of CLIENT facility business areas, Business Unitcharging and allocation, cost tracking and forecasting, etc.
Analyse reports andrecords, making recommendations relative to the accounting of reserves, assets,and expenditures.
Analyse and explain notedvariances vs Plan in the various stewardship reports
Prepare monthly andquarterly reports for global, regional and local requirements (eg. operatingexpenses, capital expenses, workforce, WSC reporting).
Prepare month-endaccounting entries to ensure costs are properly captured in the correctaccounting period
Prepare annual Plan andForecast and other reporting as assigned
Support Project to Assetsprocess in SAP as needed
Stewardship of real estateand other taxes
Facilitates payments onbehalf of the client for client-billed face approved payments (for example,electricity, building lease, carpark etc) within CLIENT DOAG guidelines
Ensures fixed asset recordsaccurately reflects CLIENT ownership
Handles CLIENT’s incoming queries and requests in atimely and efficient manner so as to ensure the client’s expectations are met/exceeded.
Assists CIMS processes,perform CIMS controls catalog testing and updates, as required
Maintaincomprehensive documentation for audit trail and compliance with corporateguidelines
Understands andcomplies with applicable OIMS, SSHE, CIMS and other corporate requirements
Performs otherduties as assigned

CLIENT CONTROLS STEWARDSHIP

Ensures all client-funded jobs (Client and E&PS work orders) aresupported with an approved SAP PO before works proceed
Coordinates and ensures monthly, quarterly and annual Controls Calendardeliverables are complied with by the team as they are due
Coordinates annual Independent Fixed AssetVerification process as initiated by the client’s Regional Fixed Assets Team
Provides site custody to CLIENT owned assets and art-work, facilitateslocation move and disposition as necessary
Coordinates client internal audit and unit internal assessment or auditactivities (UIA), ensures data requests are provided as well as tracks timelyclosure of UIA gaps
Ensures Management Protection of Information (MPI) Physical Inspectioncompliance checks are conducted on annual basis
Performs otherduties as assigned

CBRE FINANCIAL STEWARDSHIP

CBRE month endclosing activities, flash reporting, monthly P&L performance analysis,budgeting and forecasting
Ensure no workwithout CBRE Purchase order
Create Purchaseorder to CBRE suppliers in COUPA system
Supplierssubmitted correct invoice in COUPA/JDE
Suppliersubmitted invoice completed GRN correctly in COUPA/JDE
EnsureRRF/Quote/Quote terms and condition/Alternative Quotes
Download PO andshare with PO requestor
CBRE Supplierrelated documents saved in corrected folder
Review monthlyProcure to Pay related reports and submitted to the management
Manage accountreceivable and ensure all the due invoices payment received on or before duedate
Create CBREInvoice in PeopleSoft
Submit CBREInvoices to Client with respective format/documentation
Create Serviceentry Sheet in Client SAP system
Co-ordinatewith Client for CBRE Invoice acceptance
Timelyinvoicing < 90 days/ notification to Budapest Biz Enablement Team if vendorinvoices are expected to be late No consecutivemonths of invoicing errors, invoicing accuracy
FI master listis accurate and properly/promptly endorsed by CLIENT for all revisions duringthe year and the and the annual list for the following year
FI master listpayments are processed within approved limits
FI master listexpenses are coded to the correct EM GL account
Monitor, trackand follow up on settlement of CBRE invoices and ensure no receivables are aged> 90 days
Where performedby Finance Team, ensure prompt issuance of CBRE PO to vendors and performanceof goods receipt
Ensure promptsubmission of invoices to Coupa inbox (DXC) and follow up on referrals, omittedinvoices etc to maintain data integrity in JDE
Ensure CBREvendors are paid promptly when invoices are due

Qualifications

Bachelor’s degree in finance, accounting or any management fields.
Good communication in English and computer literacy.
Budget planning, preparation and stewardship
Strong coordination and planning skills.
Experience in Procure to Pay activities.
Knowledge in SAP or Tally ERP or any relevant software
Minimum corporate accounts/finance experience required between 3 to 7 Years