Sr. Executive - Real Estate and workplace

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Key Responsibilities

* Manage administrative and secretarial duties including:

* Call handling, screening, and routing

* Calendar management and scheduling

* Travel coordination and bookings

* Planning meetings, conferences, and events

* Arranging catering, equipment, and meeting rooms

* Procurement of office supplies and equipment

* Lead vendor negotiations to optimize cost and service quality.

* Oversee housekeeping, cafeteria, and facility vendors to ensure SLA
adherence.

* Manage AMCs and preventive maintenance schedules for office infrastructure.

* Coordinate insurance-related activities and documentation.

* Support Program Manager in daily operations and special projects.

Skills

* Strong communication skills in English, Telugu, and Hindi; pleasant and
professional demeanor.

* Effective problem-solving ability with a proactive approach to daily
operational challenges.

* Proficient in MS Excel, MS Word, and PowerPoint.

* Strong vendor management and negotiation skills.

* Experience in handling multi-functional responsibilities in early-stage
setups (CUG plans, insurance coordination, office equipment vendors, etc.).

* Managed cafeteria operations & employee meals program
(breakfast/lunch/snacks), including vendor coordination, quality control, and
hygiene standards.

* End-to-end facilities management, including pantry and housekeeping
operations.

* Experience in managing AMCs (Annual Maintenance Contracts) and vendor
performance tracking.

* Handled insurance coordination (employee insurance, vendor-related policies,
etc.).

* Strong budget management and cost optimization capabilities.

* Coordinate with HR for employee engagement activities and office events.

* Manage front office operations, including candidate handling, reception, and
administration.

Education & Qualification

* Graduate in any discipline.

* Minimum 5-6 years of experience in office administration / facility
management / administration support roles.

* Strong communication skills in English, Telugu (mandatory), and Hind.

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